Vacancy – M&E Officer

GUYANA

LOAN #: GY –L1059

ENHANCING THE NATIONAL QUALITY INFRASTRUCTURE FOR ECONOMIC DIVERSIFICATION AND TRADE PROMOTION

TERMS OF REFERENCE

Monitoring and Evaluation Officer

  1. BACKGROUND
  • The Government of Guyana, supported by the Inter-American Development Bank (IDB), is implementing a program for improving the National Quality Infrastructure in Guyana (NQI), Enhancing the National Quality Infrastructure for Economic Diversification and Trade Promotion.

The program’s main objective is to support economic diversification and exports through the enhancement of the NQI and through a National Export and Investment Promotion Strategy. Specific objectives are: (i) to enhance the capacity of the NQI; (ii) to improve facilities for the NQI; and (iii) to enhance the capability of export and investment promotion.

In order to strengthen the institutional framework to facilitate quality improvements[1], activities will be conducted in two fronts (supply and demand related): through the enhancement of the National Quality Infrastructure (NQI) and through a National Export and Investment Promotion Strategy. The program will be implemented in three sub components. In particular, the specific components of the intervention are:

Component I. Modernization of the Institutional Framework for the NQI (US$615,000). The component will support the capacity building of the stakeholders of the NQI, in particular the GNBS, by strengthening the areas of technical regulations, compliance, conformity, accreditation and training, and capacity building of public and private stakeholders. The governance structure of the NQI will be streamlined to include the needs of private sector with priority given to non-traditional exporters and a network of laboratories will be created in order to promote the most efficient use of the current facilities. In addition, the network of laboratories under the GNBS will create a monitoring and evaluation system, in which data of the users of the NQI will be collected. This component will finance: (i) activities to support the accreditation process of existing laboratories; (ii) training and capacity building for laboratories in the network and for the GNBS; (iii) creation and operation of a network of laboratories; (iv) capacity building activities on SMEs and standards (v) the development of a strategic plan for the GNBS that aligns with both the regional and national policy framework; and (v) awareness campaigns on the use of standards and quality.

Component II: Improving Laboratory Facilities and Equipment (US$5,794,500). The objective of this component is to improve facilities for the NQI.  This component will finance specifically: (i) architecture and engineering designs of the new laboratory facility for the GNBS, including “green building” provisions; (ii) building of the new facility (the facility will house metrology, testing, chemistry and microbiology, and legal metrology); (iii) required equipment for the adequate functioning of the GNBS; (iv) maintenance contracts; (v) specific support to the main laboratories related to the export/import processes under the MoH and MoB filling specific gaps in those laboratories; and (vi) a sustainability plan (to guarantee the sustainability of the investment, the development of the facilities will be concentrated in the core functions of the GNBS – metrology, calibration and testing – and will provide specific support to the Food and Drug and Agriculture facilities related to export promotion). Additional requirements, derived from quality value chain analysis that will be conducted on selected sectors and the quality bottlenecks, as part of the activities of Component III will be addressed by this component as well.

Component III: Implementing the National Export and Investment Strategy (US$1,160,000). In order to enhance the capability of export and investment promotion, this component will support: (i) technical assistance to design and implement a trade and investment promotion strategy, including mapping major value chains; and (ii) technical assistance for the strengthening of Go Invest and its ability to promote exports and attract foreign direct investment, especially in the sectors that will need the operation of modern certified lab facilities that are required for accessing international markets.

Program implementation will be the responsibility of The Ministry of Business; it will be managed by a program executing unit.

This consultancy is expected to ensure that the performance of key project indicators / benchmarks are progressing as planned, to enable early detection of any deviation so that timely correction action can be taken in order to realize planned project results.

  1. II. CONSULTANCY OBJECTIVES

The objectives of this consultancy are:

  • To increase the effectiveness of the project results through the systematic garnering of

information over the life of the project, that allows for early determination of project risks, constraints,  timely decision-making, mitigating actions in order to keep the project on track, maximizing project resources and facilitating ultimate project success.

  • To facilitate mid-term, ex-post and future impact evaluations by providing robust

information regarding the progression of indicators from the ‘before the project’ status to

various junctures during project execution.

  • CHARACTERISTICS OF THE CONSULTANCY
3.1.  Type of consultancy: Individual
3.2. Procurement Method: QCNI
3.3. Duration: 12 months renewable every year based on performance
3.4. Place of Work: Georgetown, Guyana
3.5. Qualifications: The Consultant must possess a Masters Degree in Project Management or related field   or a combination of a Bachelor’s Degree in the Social Sciences with relevant certification in M&E.

Other Specialized M&E Training

 

General Work Experience

At least 8 years’ experience in the monitoring and evaluation of government projects and programmes.

 

Specific Work Experience:

A minimum of two years’ experience in programme monitoring and evaluation of projects funded by International Financial Institutions’ (IFIs). Knowledge of and experience in working with specific project planning tools, such as logical frame work analysis, Results-Based Framework is essential.

 

Software:  Microsoft Office Suite inclusive of Word, Excel, PowerPoint, Project, Access, Outlook.  Knowledge and experience in the use of SPSS would present an advantage.

 

Competence in oral and written English

 

  1. SCOPE OF SERVICES

To achieve the objective of this consultancy, the scope of responsibilities will include:

  1. Main Responsibility: to review, update and fill in the Results Framework of the Loan Document biannually, in accordance with the Bank’s Project Monitoring Report (PMR) cycle.
  2. Familiarization with the all project documents especially, the Project’s Results Framework, the Key performance Indicators in the project’s Results Framework and the M&E plan for the project. These documents constitute the basis upon which the M&E system will be constructed.
  1. The design and implementation of data collection systems that include data links with all institutions that are named in the program description and as articulated in the M&E Plan. Such information will be collected from secondary and primary sources.
  2. The development of an electronic database which captures detailed baseline data on the indicators detailed in the M&E Plan – both output and outcome indicators which must be updated consistently and regularly as well as easily retrievable in a variety of related reports. This is vital in order enable the smooth and effective discharge of the midterm, final and future impact evaluations.
  3. Ensuring that data collection instruments used are credible and of a high quality throughout the system, consistent with the project’s M&E plan.

Specific Activities include:

  • Develop the overall M&E framework for the project M&E with reference to the project loan proposal, loan agreement and in particular, the project’s M&E plan.
  • Create data collection systems in accordance with the guidelines adumbrated in the Project’s M&E Plan. In collaboration with key stakeholders, identify sources of data, collection methods, who collects data, how often, cost of collection and who analyzes it.
  • Use the project’s M&E Plan as the basis, create an electronic database for the baseline data of indicators that will be measured at mid-term and end-of project, specifically for beneficiary entities such as the GNBS and GO-Invest. Prepare terms-of-reference for and arrange the conduct of baseline surveys as may be required.
  • Update the framework of the Results Framework included in the Loan Document, at least twice a year in accordance with the PMR cycle of the IDB.
  • Provide technical advice for the identification and definition of realistic intermediate and end-of-project targets where necessary.
  • Agree with the Project Manager and other key stakeholder on the frequency of reports and generate these reports on a timely basis ensuring that there is a focus on results, early impacts including risks as well as emerging lessons that are promptly identified to enable astute decision-making.
  • Collaborate with relevant PIU staff on the preparation of all project reports in accordance with approved reporting formats and ensure their timely submission. This includes quarterly progress reports, semi-annual and annual project reports and other ad-hoc M&E reports that may be requested by policy makers.
  • Prepare consolidated progress reports for project management including identification of problems, causes of potential bottlenecks in project implementation, and providing specific recommendations. Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications for future action. If necessary, create such discussion fora to minimize time delays.
  • Undertake visits to the ‘field’ to support implementation of M&E and to identify where adaptations might be needed.
  • Foster participatory planning and monitoring by training and involving relevant MOB staff in the M&E of activities.
  • Prepare draft TORs for mid-term and final evaluation in accordance with IDB guidelines. Monitor the implementation of evaluation recommendations.
  • Identify the need and draw up the TORs for specific project studies. Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating early project effects and impacts.
  • Organize (and provide) refresher training in M&E for project staff  and beneficiary institutional stakeholders with a view to developing sustainable local M&E capacity.
  1. REPORTING & PERFORMANCE REQUIREMENTS

5.1.            Key Deliverables are:

  1. M&E Framework for the Project
  2. An electronic database of baseline data for all key project performance indicators, with capacity to insert updates and generate reports as are indicated in the M&E Plan as well as those indicated by Key policy decision-makers.
  3. Updated Results Management Framework included in the Loan Document (at least bi-annually).
  4. Integrated Data collection system for the beneficiaries of this project.
  5. Report on M&E Training executed across beneficiary entities, including training for special surveys.
  6. M&E reports, with frequency as identified in the project’s approved M&E Plan, with emphasis on project execution results.
  7. Special reports on ‘emerging risks’ with appropriate recommendations.
  8. TORs for Mid-term, final evaluations as well as specific studies / surveys that are indicated/ requested.
  9. Periodic Reports on the implementation of mid-term evaluation recommendations.
  1. PAYMENT
    • 1. The consultant will be paid a monthly agreed sum that is within a remuneration range
    • specified in relevant policies approved by the MOF for project staff.
  • SUPERVISION & REPORTING

7.1.      The consultant will report directly to the Project Manager of the “Enhancing the National Quality Infrastrucure for Economic Diversification and Trade Promotion” project.

[1] The scale of the Project allows financing activities and outputs oriented to enable the improvements of quality but it does not finance the quality enhancements themselves.