Vacancies

COMPONENT COORDINATOR  VACANCY

MINISTRY OF BUSINESS 

COMPONENT COORDINATOR  VACANCY

TERMS OF REFERENCE FOR COMPONENT COORDINATOR (GO-Invest)

1. BACKGROUND
The Government of Guyana, supported by the Inter-American Development Bank (IDB), is implementing a program for improving the National Quality Infrastructure in Guyana (NQI), Enhancing the National Quality Infrastructure for Economic Diversification and Trade Promotion.
The program’s main objective is to support economic diversification and exports through the enhancement of the NQI and through a National Export and Investment Promotion Strategy. Specific objectives are: (i) to enhance the capacity of the NQI; (ii) to improve facilities for the NQI; and (iii) to enhance the capability of export and investment promotion.
In order to strengthen the institutional framework to facilitate quality improvements1, activities will be conducted in two fronts (supply and demand related): through the enhancement of the National Quality Infrastructure (NQI) and through a National Export and Investment Promotion Strategy. The program will be implemented in three sub components. In particular, the specific components of the intervention are:
Component I. Modernization of the Institutional Framework for the NQI (US$615,000). The component will support the capacity building of the stakeholders of the NQI, in particular the GNBS, by strengthening the areas of technical regulations, compliance, conformity, accreditation and training, and capacity building of public and private stakeholders. The governance structure of the NQI will be streamlined to include the needs of private sector with priority given to non-traditional exporters and a network of laboratories will be created in order to promote the most efficient use of the current facilities. In addition, the network of laboratories under the GNBS will create a monitoring and evaluation system, in which data of the users of the NQI will be collected. This component will finance: (i) activities to support the accreditation process of existing laboratories; (ii) training and capacity building for laboratories in the network and for the GNBS; (iii) creation and operation of a network of laboratories; (iv) capacity building activities on SMEs and standards (v) the development of a strategic plan for the GNBS that aligns with both the regional and national policy framework; and (v) awareness campaigns on the use of standards and quality.

Component II: Improving Laboratory Facilities and Equipment (US$5,794,500). The objective of this component is to improve facilities for the NQI. This component will finance specifically: (i) architecture and engineering designs of the new laboratory facility for the GNBS, including “green building” provisions; (ii) building of the new facility (the facility will house metrology, testing, legal metrology and office and conference facilities); (iii) required equipment for the adequate functioning of the GNBS; (iv) maintenance contracts; (v) specific support to the main laboratories related to the export/import processes under the MoH and MoB filling specific gaps in those laboratories; and (vi) a sustainability plan (to guarantee the sustainability of the investment, the development of the facilities will be concentrated in the core functions of the GNBS – metrology, calibration and testing – and will provide specific support to the Food and Drug and Agriculture facilities related to export promotion). Additional requirements, derived from quality value chain analysis that will be conducted on selected sectors and the quality bottlenecks, as part of the activities of Component III will be addressed by this component as
well.

Component III: Implementing the National Export and Investment Strategy (US$1,160,000). In order to
enhance the capability of export and investment promotion, this component will support: (i) technical
assistance to design and implement a trade and investment promotion strategy, including mapping
major value chains; and (ii) technical assistance for the strengthening of Go Invest and its ability to
promote exports and attract foreign direct investment, especially in the sectors that will need the
operation of modern certified lab facilities that are required for accessing international markets.
Program implementation will be the responsibility of The Ministry of Business; it will be managed by a
program executing unit.

II. CONSULTANCY OBJECTIVES
The Component Coordinator (CC), under the supervision and guidance of the GO-Invest and National
Quality Infrastructure Project (NQI), will be responsible for the co-ordination of the project and
production of the outputs/products, reporting directly to the Chief Executive Officer (CEO) of GO-Invest,
Project Manager (NQI)and presenting these outputs/products to the CEO, Project Manager (NQI) and
copy to the GO-Invest Project Steering Committee (PSC).

III. CHARACTERISTICS OF THE CONSULTANCY
 Type of Consultancy: Individual
 Contract Duration: The duration of the Consultancy is 12 months renewable based on
performance.
 Post of Duty: Guyana Office for Investment (Georgetown).
 Qualifications & Experience:
Qualifications:
-Bachelors of Science Degree in the Economics, Public Policy, Management, Project Management or a
related field. Master’s Degree is preferred.
-Training in Strategic Planning
Experience:
-At least 5 years’ experience in export and investment promotion.
-At least 5 years’ experience in the management and execution of projects of a similar nature.
-Minimum of 2 years related experience in public sector projects funded by International Financial
Institutions.
–Work experience in the development of strategic plans.
-Relevant experience in the following areas: programme and project analysis and design, implementation, monitoring, evaluation and reporting
Competencies
Languages: Proficiency in English is required. Additionally, working knowledge of Spanish would be an asset.
Skills:
 Strategic Thinking: Ability to formulate objectives and set priorities and implement plans consistent with the long-term interests of the project, capitalizing on opportunities and managing risks
 Results-Orientation: Ability to meet project goals and stakeholder expectation that produce high-quality results by applying technical knowledge, analysing problems and calculating risks
 Planning and Execution: Capacity to translate strategic goals and priorities into realistic and flexible plans and project, optimizing the use of resources, monitoring implementation of plans to ensure that key results are achieved and delegating effectively
 Leading People: Competence to lead people toward meeting the project’s goals
 Building Coalitions: Ability to build coalitions internally and with other international organizations, state and local governments, non-profit and private sector organizations to achieve common goals
 Software: Microsoft Office Suite

IV SCOPE OF SERVICES
The CC will have the following key responsibilities:
 Prepares annual work plan and budget in collaboration with the Project Execution Unit (PEU) and present to the CEO of GO -Invest and the Steering Committee
 Prepares terms of reference for agreed activities and conducts technical supervision and coordination among different stakeholders regarding the consultancies.
 Provides day-to-day direction and provides inputs into project planning and implementation processes;
 Advises the CEO on project implementation, including any modification or refinement to achieve the project’s goals;
 Conducts field visits, as required, to assist in the verification of project outputs;
 Prepares all required reports and other outputs and ensures their timely delivery
 Liaises among the IDB, GO-Invest, PEU and other relevant national partner agencies and stakeholders;
 Develops the agenda for the GO-Invest Steering Committee meetings, prepares all technical background documentation in consultation with other partners;
 Acts as Technical Secretary for internal Steering Committee meetings;
 Organizes and facilitates component evaluation exercises;
 Undertakes any other activity that may be necessary for the effective management of the component; and
 Advises potential value chains and specific sectors for closer examination under the Project.

V REPORTING & PERFORMANCE REQUIREMENTS
The Consultant will submit monthly performance reports to show satisfactory fulfilment of activities and results as per this terms of reference.
 Coordination of day-to-day project activities;
 Timely execution of the project components and activities;
 Consolidation of project reports, including technical, environmental and financial progress reports;
 Ensuring component quality assurance and quality control (QA/QC);
 Develop and establish a network for Communications/coordination with the IDB and Project Executing Unit, Executing Agencies;
 Develop Standard Operating Procedures (SOP) for monitoring and evaluation (M&E) requirements;
 Mid-Term and Terminal Evaluation Reports;
 Completed Activity Plans;
 Completed Project Action Plan;
 Development of Terms of References for various consultants as required under the Enhancement of the National Export and Investment Strategy component of GY-L1059; and
 Completed Project Results Matrix for the Component

VI PAYMENT
The consultant will be paid a monthly agreed sum that is within a remuneration range specified in relevant policies approved by the MOF for project staff.

VII. SUPERVISION & REPORTING
The consultant will report directly to the CEO of GO-Invest and the Project Manager (NQI)

Application should be accompanied by a detailed Curriculum Vitae and names of Two (2) referees with the title of the job applied for clearly marked on the envelope, followed by “ENHANCING THE NATIONAL QUALITY INFRASTRUCTURE FOR ECONOMIC DIVERSIFICATION AND TRADE PROMOTION PROJECT” and should be addressed to the Permanent Secretary, Ministry of Business, 229 South Road, Lacytown, Georgetown not later than Friday 21st July, 2017 or sent to info@minbusiness.gov.gy

COMPONENT COORDINATOR (GNBS) VACANCY

MINISTRY OF BUSINESS

VACANCY

TERMS OF REFERENCE FOR COMPONENT COORDINATOR (GNBS)

1. BACKGROUND
The Government of Guyana, supported by the Inter-American Development Bank (IDB), is implementing a program for improving the National Quality Infrastructure in Guyana (NQI), Enhancing the National Quality Infrastructure for Economic Diversification and Trade Promotion.

The program’s main objective is to support economic diversification and exports through the enhancement of the NQI and through a National Export and Investment Promotion Strategy. Specific objectives are: (i) to enhance the capacity of the NQI; (ii) to improve facilities for the NQI; and (iii) to enhance the capability of export and investment promotion.
In order to strengthen the institutional framework to facilitate quality improvements1, activities will be conducted in two fronts (supply and demand related): through the enhancement of the National Quality Infrastructure (NQI) and through a National Export and Investment Promotion Strategy. The program will be implemented in three sub components. In particular, the specific components of the intervention are:
Component I. Modernization of the Institutional Framework for the NQI (US$615,000). The component will support the capacity building of the stakeholders of the NQI, in particular the GNBS, by strengthening the areas of technical regulations, compliance, conformity, accreditation and training, and capacity building of public and private stakeholders. The governance structure of the NQI will be streamlined to include the needs of private sector with priority given to non-traditional exporters and a network of laboratories will be created in order to promote the most efficient use of the current facilities. In addition, the network of laboratories under the GNBS will create a monitoring and evaluation system, in which data of the users of the NQI will be collected. This component will finance: (i) activities to support the accreditation process of existing laboratories; (ii) training and capacity building for laboratories in the network and for the GNBS; (iii) creation and operation of a network of laboratories; (iv) capacity building activities on SMEs and standards (v) the development of a strategic plan for the GNBS that aligns with both the regional and national policy framework; and (v) awareness campaigns on the use of standards and quality.

Component II: Improving Laboratory Facilities and Equipment (US$5,794,500). The objective of this component is to improve facilities for the NQI. This component will finance specifically: (i) architecture and engineering designs of the new laboratory facility for the GNBS, including “green building” provisions; (ii) building of the new facility (the facility will house metrology, testing, legal metrology and office and conference facilities); (iii) required equipment for the adequate functioning of the GNBS; (iv) maintenance contracts; (v) specific support to the main laboratories related to the export/import processes under the MoPH and MoB filling specific gaps in those laboratories; and (vi) a sustainability plan (to guarantee the sustainability of the investment, the development of the facilities will be concentrated in the core functions of the GNBS – metrology, calibration and testing – and will provide specific support to the Food and Drug and Agriculture facilities related to export promotion). Additional requirements, derived from quality value chain analysis that will be conducted on selected sectors an
the quality bottlenecks, as part of the activities of Component III will be addressed by this component as
well.

Component III: Implementing the National Export and Investment Strategy (US$1,160,000). In order to
enhance the capability of export and investment promotion, this component will support: (i) technical
assistance to design and implement a trade and investment promotion strategy, including mapping
major value chains; and (ii) technical assistance for the strengthening of Go Invest and its ability to
promote exports and attract foreign direct investment, especially in the sectors that will need the
operation of modern certified lab facilities that are required for accessing international markets.
Program implementation will be the responsibility of The Ministry of Business; it will be managed by a
program executing unit.

II. CONSULTANCY OBJECTIVES
The Component Coordinator (CC), under the supervision and guidance of the GNBS and National Quality
Infrastructure Project (NQI), will be responsible for the co-ordination of the project and production of
the outputs/products, reporting directly to the Executive Director (ED) of GNBS, Project Manager (NQI)
and presenting these outputs/products to the ED, Project Manager (NQI) and copy to the GNBS Project
Steering Committee (PSC).

III. CHARACTERISTICS OF THE CONSULTANCY
 Type of Consultancy: Individual
 Contract Duration: The duration of the Consultancy is 12 months renewable based on
performance.
 Post of Duty: Guyana National Bureau of Standards.
 Qualifications & Experience:
Qualifications:
-Bachelors of Science Degree in the Natural Sciences, Project Management or a related field. Master’s
Degree is preferred.
-Training in the areas of Standardisation, Laboratory Management or Quality Management Systems
-Knowledge of National Quality Infrastructure requirements and its components (Standards, Metrology,
Conformity Assessment and Accreditation)
-Training in auditing of management systems including laboratories will be an asset
-Knowledge of the requirements and implementation of the ISO/IEC 17025 standard
-Knowledge in the operations of the National Standards Bodies
-Training in Strategic Planning
-Knowledge of Accreditation and the requirements for the accreditation of conformity assessment bodies.
-Knowledge of international food safety requirements for food and agriculture products will be an asset.
Experience:
-At least 5 years’ experience working in the fields of Standardisation, Laboratory Management or Quality Management Systems.
-At least 2 years’ working experience in testing laboratories and/or in auditing l laboratories.
-At least 5 years’ experience in the management or supervision of projects financed by International Financial Institutions (IFIs).
-Work experience in the development of laboratory management systems.
-Work experience in the development of laboratory networks.
–Work experience in the development of strategic plans.
-relevant experience in the following areas: programme and project analysis and design, implementation, monitoring, evaluation and reporting

Competencies
Languages: Proficiency in English is required.
Skills:
 Strategic Thinking: Ability to formulate objectives and set priorities and implement plans consistent with the long-term interests of the project, capitalizing on opportunities and managing risks
 Results-Orientation: Ability to meet project goals and stakeholder expectation that produce high-quality results by applying technical knowledge, analysing problems and calculating risks
 Planning and Execution: Capacity to translate strategic goals and priorities into realistic and flexible plans and project, optimizing the use of resources, monitoring implementation of plans to ensure that key results are achieved and delegating effectively
 Leading People: Competence to lead people toward meeting the project’s goals
 Building Coalitions: Ability to build coalitions internally and with other international organizations, state and local governments, non-profit and private sector organizations to achieve common goals
 Software: Microsoft Office Suite

IV. SCOPE OF SERVICES
The CC will have the following key responsibilities:
 Prepares annual work plan and budget in collaboration with the Project Execution Unit (PEU) and present to the ED, GNBS and the Steering Committee
 Prepares terms of reference for agreed activities and conducts technical supervision and coordination among different stakeholders regarding the consultancies.
 Provides day-to-day direction and provides inputs into project planning and implementation processes;
 Advises the ED, GNBS on project implementation, including any modification or refinement to achieve the project’s goals;
 Conducts field visits, as required, to assist in the verification of project outputs;
 Prepares all required reports and other outputs and ensures their timely delivery
 Liaises among the IDB, GNBS, PEU and other relevant national partner agencies and stakeholders;
 Develops the agenda for the GNBS Steering Committee meetings, prepares all technical background documentation in consultation with other partners;
 Acts as Technical Secretary for internal Steering Committee meetings;
 Organizes and facilitates component evaluation exercises;
 Undertakes any other activity that may be necessary for the effective management of the component; and
 Advises potential value chains and specific sectors for closer examination under the Project.

V. REPORTING & PERFORMANCE REQUIREMENTS
The Consultant will submit monthly performance reports to show satisfactory fulfilment of activities and results as per these terms of reference.
 Coordination of day-to-day project activities;
 Timely execution of the project components and activities;
 Consolidation of project reports, including technical, environmental and financial progress reports;
 Ensuring component quality assurance and quality control (QA/QC);
 Develop and establish a network for Communications/coordination with the IDB and Project Executing Unit, Executing Agencies;
 Develop Standard Operation Procedures (SOP) for monitoring and evaluation (M&E) requirements;
 Mid-Term and Terminal Evaluation Reports;
 Completed Activity Plans;
 Completed Project Action Plan;
 Development of Terms of References for various consultants as required under the Enhancement of the National Export and Investment Strategy component of GY-L1059; and
 Completed Project Results Matrix for the Component

VI. PAYMENT
The consultant will be paid a monthly agreed sum that is within a remuneration range specified in relevant policies approved by the MOF for project staff.

VII. SUPERVISION & REPORTING
The consultant will report directly to the Executive Director (ED) of GNBS and the Project Manager (NQI)

Application should be accompanied by a detailed Curriculum Vitae and names of Two (2) referees with the title of the job applied for clearly marked on the envelope, followed by “ENHANCING THE NATIONAL QUALITY INFRASTRUCTURE FOR ECONOMIC DIVERSIFICATION AND TRADE PROMOTION PROJECT” and should be addressed to the Permanent Secretary, Ministry of Business, 229 South Road, Lacytown, Georgetown not later than Friday 21st July, 2017 or sent to info@minbusiness.gov.gy

Administrative Assistant Vacancy

MINISTRY OF BUSINESS

VACANCY

ADMINISTRATIVE ASSISTANT 

LOAN #: GY –L1059

ENHANCING THE NATIONAL QUALITY INFRASTRUCTURE FOR ECONOMIC DIVERSIFICATION AND TRADE PROMOTION

TERMS OF REFERENCE

1.0 BACKGROUND
The Government of Guyana, supported by the Inter-American Development Bank (IDB), is implementing a program for improving the National Quality Infrastructure in Guyana (NQI), Enhancing the National Quality Infrastructure for Economic Diversification and Trade Promotion.
The program’s main objective is to support economic diversification and exports through the enhancement of the NQI and through a National Export and Investment Promotion Strategy. Specific objectives are: (i) to enhance the capacity of the NQI; (ii) to improve facilities for the NQI; and (iii) to enhance the capability of export and investment promotion.In order to strengthen the institutional framework to facilitate quality improvements1, activities will be conducted in two fronts (supply and demand related): through the enhancement of the National Quality Infrastructure (NQI) and through a National Export and Investment Promotion Strategy. The program will be implemented in three sub components. In particular, the specific components of the intervention are:

Component I. Modernization of the Institutional Framework for the NQI (US$615,000).

The component will support the capacity building of the stakeholders of the NQI, in particular the GNBS, by strengthening the areas of technical regulations, compliance, conformity, accreditation and training, and capacity building of public and private stakeholders. The governance structure of the NQI will be streamlined to include the needs of private sector with priority given to non-traditional exporters and a network of laboratories will be created in order to promote the most efficient use of the current facilities. In addition, the network of laboratories under the GNBS will create a monitoring and evaluation system, in which data of the users of the NQI will be collected. This component will finance: (i) activities to support the accreditation process of existing laboratories; (ii) training and capacity building for laboratories in the network and for the GNBS; (iii) creation and operation of a network of laboratories; (iv) capacity building activities on SMEs and standards (v) the development of a strategic plan for the GNBS that aligns with both the regional and national policy framework; and (v) awareness campaigns on the use of standards and quality.

Component II: Improving Laboratory Facilities and Equipment (US$5,794,500). The objective of this component is to improve facilities for the NQI. This component will finance specifically: (i) architecture and engineering designs of the new laboratory facility for the GNBS,
including “green building” provisions; (ii) building of the new facility (the facility will house metrology, testing, chemistry and microbiology, and legal metrology); (iii) required equipment for the adequate functioning of the GNBS; (iv) maintenance contracts; (v) specific support to the
main laboratories related to the export/import processes under the MoH and MoB filling specificgaps in those laboratories; and (vi) a sustainability plan (to guarantee the sustainability of the investment, the development of the facilities will be concentrated in the core functions of theGNBS – metrology, calibration and testing – and will provide specific support to the Food and Drug and Agriculture facilities related to export promotion). Additional requirements, derived from quality value chain analysis that will be conducted on selected sectors and the quality bottlenecks, as part of the activities of Component III will be addressed by this component as well.

Component III: Implementing the National Export and Investment Strategy (US$1,160,000). In order to enhance the capability of export and investment promotion, this component will support: (i) technical assistance to design and implement a trade and investment
promotion strategy, including mapping major value chains; and (ii) technical assistance for thestrengthening of Go Invest and its ability to promote exports and attract foreign direct investment, especially in the sectors that will need the operation of modern certified lab facilities
that are required for accessing international markets. Program implementation will be the responsibility of The Ministry of Business; it will be
managed by a program executing unit.

2.0 CONSULTANCY OBJECTIVES
The objectives of this Consultancy are to: –
2.1 Assist in the overall administration of this Project. This includes performing non-routine
research, technical and administrative tasks related to the coordination and oversight of the
Project to ensure timely and effective project development to achieve its targets.
2.2 Ensures the effective and efficient functioning of the Office of the Project Manager.
2.3 Maintenance of protocols, procedures, management of information flow and follow-up on
deadlines and commitments.

3.0 ACTIVITIES
The Administrative Assistant will be responsible for undertaking the activities listed below, but
not limited to the list, in pursuance of the objectives and the expected results of the Program:
3.1. Assist in the collection, compilation and analysis of data relating to the project;
3.2. Assist in the Preparation of all relevant documentations for the disbursement of funds as required by the GOG and the IDB;
3.3 Collaborate with the financial management officer to prepare internal and external financial reports, including: disbursement projections, financial performance, follow up on outstanding invoices with clients and report back to consultants, prepare documents and reports required in the process of obtaining funds in accordance to the laws and regulations of the GOG;
3.4. Maintain an electronic database consisting of all relevant documentations for all areas of the loan, the procurement, monitoring and evaluation /and financial function;
3.5. Assist with managing changes to project scope, cost, schedule, and quality; ensures that all changes are documented and approved;
3.6. Coordinate meeting arrangements, establish and maintain internal and external contacts as necessary;
3.7. Assist the PM in monitoring, managing and responding to project risks and issues; recommending and implementing solutions; and
3.8. Perform project post implementation activities such as soliciting feedback from stakeholders, preparing reports; inter alia.
3.9 Maintenance of the Project Manager’s calendar, contacts with visitors, arrangement of appointments and meetings,
3.10 Monitor progress of activities of consultancies and ensure that they achieve timeline stipulated for the agreed upon task.
3.11 Undertake follow-up activities that may be required to complete project design based on pre-determined outputs.
3.12 Take minutes of meetings, draft correspondences, documents and reports.
3.13 Maintenance of protocols and procedures.
3.14 Preparation of briefing materials for the Project Manager’s appointments, meetings, missions.
3.15 Maintenance of rosters of high-level partners and telephone lists.
3.16 Use of automated office management systems for effective functioning of the Project Manager’s Office.
3.17 Maintenance of the filing system ensuring safekeeping of confidential materials.
3.18 Coordination of the information flow in the office, follow up on circulation files.
3.19 Execute other tasks as required to ensure the efficient execution of the project.

4.0 DELIVERABLES
The expected deliverables are:
4.1 Coordinated filing system.
4.2 Minutes, Contact List and Updated Schedule for the Project Manager.
4.3 Maintained communication and correspondence flow.
4.4 Records of Office transactions.
4.5 Monthly report of activities
4.6 Minutes of meetings, draft correspondences, documents and reports.

5.0 EXPECTED OUTCOMES
5.1 Orderly management of the office premises
5.2 Well maintained records tracking project transactions
5.3 Well equipped and resourced office
5.4 Up to date inventory and timely replenishment of office supplies
5.5 Recording of events in the office
5.6 Smooth Logistical arrangements

6.0 CHARACTERISTICS OF THE CONSULTANCY
6.1 Contract duration: One year; with the possibility of extension based on performance.
6.2 Place of work: Project Management Office, NQI, Ministry of Business, Georgetown, Guyana.
6.3 Environment of work: Both office and field work required.

7.0 QUALIFICATIONS AND REQUIREMENTS
The Administrative Assistant should have:
7.1 Degree in Social Sciences such as Public Management, International Relations, Sociology or other relevant field
7.2 Minimum of two years’ experience in a similar capacity.
7.3 Quick thinking ability, and proven ability to produce written products are highly desirable.
7.4 Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
7.5 Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Steering Committee Members, external partners and donor.
7.6 Demonstrated proactive approaches to problem-solving with strong decision-making capability
7.7 Highly resourceful team-player, with the ability to also be extremely effective independently and Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
7.8 Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
7.9. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

8.0 SUPERVISION/COORDINATION
The Administrative Assistant will report to the Project Manager of the PEU.

Application should be accompanied by a detailed Curriculum Vitae and names of Two (2) referees with the title of the job applied for clearly marked on the envelope, followed by “ENHANCING THE NATIONAL QUALITY INFRASTRUCTURE FOR ECONOMIC DIVERSIFICATION AND TRADE PROMOTION PROJECT” and should be addressed to the Permanent Secretary, Ministry of Business, 229 South Road, Lacytown, Georgetown not later than Friday 21st July, 2017 or sent to info@minbusiness.gov.gy

 

TERMS OF REFERENCE FOR THE POSITION OF ENGINEER (CIVIL), MINISTRY OF BUSINESS

MINISTRY OF BUSINESS

 TERMS OF REFERENCE

 FOR THE POSITION OF ENGINEER (CIVIL), MINISTRY OF BUSINESS

 

JOB TITLE: ENGINEER (CIVIL)

REPORTS TO: PERMANENT SECRETARY/DIRECTOR, INDUSTRIAL DEVELOPMENT

 DEPARTMENT: DEPARTMENT OF INDUSTRIAL DEVELOPMENT

 PURPOSE:

Represents the Permanent Secretary to ensure that all works are done to specification by both contractors and direct labour on work sites.

KEY OUTPUTS:

Jobs done to specification, hence quality control.

First line communication to controlling officer to facilitate decision-making.

On the job consultancy services to contractors to facilitate variations e.g. design materials etc. as

necessary.

Ready information regarding status of Projects/jobs.

Effective use of personnel and materials.

Actual designs of structures, highways and other civil engineering facilities.

RANGE OF ACTIVITIES:

 Represent the controlling officer to ensure the execution of construction and maintenance works   roads and other related structures) by both contractors or direct labour under Superintendents, Clerks   of Works and/or Overseers in accordance with design and specifications.

Check the quality of such works, quality of materials and the accuracy of lay-outs.

Investigate minor projects and makes designs of works for such projects and reviews project designs.

Prepare financial and progress reports as required.

Supervise regional or project staff both technical and clerical.

Ensure adequacy of records and is responsible for the control maintenance and protection of Machinery and equipment in the region or on a project.

Certify, contractors payments and ordering, receiving and issuing of stores in connection with all works under his control.

 

QUALIFICATIONS, EXPERIENCE AND OTHER SKILLS:

 –  A Bachelor of Science Degree in Civil Engineering or equivalent. Plus two (2) years’ relevant Experience in a similar position.  Good communication and managerial skills are a prerequisite.

DECISION MAKING, PROBLEM SOLVING AND IMPACT ON RESULTS:

  On contractual works, the job holder exercises less decision making as against those in which direct labour is used where he has full responsibility for all decisions regarding the works to be done. Using direct labour, he/she plans and prioritises the activities, organises the resources, schedules the resources, monitors progress as against the programme, prepares cash flows etc. and reports weekly and monthly as required. There are precedents and established rules to refer.

RESOURCE MANAGEMENT:

Responsible for all staff, machinery and equipment when required e.g. in direct labour works, the  Staff would include Superintendent/Clerk of Works/Overseer and such personnel as required (Foreman,  labourers) due to the extent of the work.

 

COMMUNICATIONS:

The job holder regularly communicates with Senior Officers, (REO’s Project Engineers, Project Managers and contractors, other consultants etc.) as required.

 

WORKING CONDITIONS:  Would be required to work in the fields and the office.