TERMS OF REFERENCE FOR M&E OFFICER

MINISTRY OF BUSINESS

TERMS OF REFERENCE

MONITORING & EVALUATION OFFICER 

JOB TITLE: MONITORING AND EVALUATION CO-ORDINATOR
REPORTS TO: PERMANENT SECRETARY/HEAD OF DEPARTMENT
MINISTRY/DEPARTMENT: MINISTRY OF BUSINESS

PURPOSE:
To implement,sustain and improve the Ministry M&E system in order to enhance the overall effectiveness of the Ministry to meet its goals.

KEY OUTPUTS:
 Regular and high-quality Ministry M&E reports with input secured from departments
 Improved Ministry indicators in collaberation with all agencies and departments
 Terms of reference for evaluations in collaberation with relevant staff
 M&E sections of Ministry budget, work plans and strategic plans
 Updated and user-friendly Ministry M&E database
 Communications relating to Ministry M&E for staff and external partners

RANGE OF ACTIVITIES:
 Lead a culture of M&E excellence across the Ministry
 Produce and share Ministry M&E reports through securing the relevant data
 Maintain, improve and share the Ministry database of performance indicators
 Work collaberatively with staff across the Ministry to develop and strengthen their M&E systems and skills
 Conduct or organize training on M&E for staff
 Organize the evaluation of Ministry activities with support from relevant staff
 Help ensure the Ministry work plans and strategic goals are relevant and coherent with clearly measurable targets, milestones and indicators
 Other related activities if required

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE:
 Excellent university Degree or equivalent
 Excellent communication and organizational skills
 Strong skills of managing and analyzing data using Microsoft Office suite
 Experience in database software is preferred
 Resourceful, self-motivated, team player, passionate about M&E
 2 years of relevant experience ideally in an M&E position is preferred
 In-depth knowledge of business policy is preferred

DECISION-MAKING, PROBLEM SOLVING AND IMPACT ON RESULTS
 The purpose of M&E is to enhance decision-making across the Ministry. The M&E coordinator will frequently be expected to solve problems and to make informed decisions in relation to their own work. The M&E system is closely linked to the Ministry strategic plan and work plans. Therefore the M&E coordinator will have input to critical long-term decisions facing the Ministry. Effective M&E can have a tremendous impact on results.

RESOURCE MANAGEMENT:

 Responsible for data and documents relevant to the job, much of which is confidential, as well as computer system and relevant software

COMMUNICATIONS: The M&E coordinator is expected to work closely with staff across the Ministry. Therefore good communication skills are essential. This includes the ability to advocate for M&E to senior managers as well as junior staff, to keep in close touch with all M&E focal points in the Ministry and outside, to sustain a network of M&E excellence, and to help ensure that the relevant information is submitted on time.

WORKING CONDITIONS: Normal working conditions