Vacancy – Financial Management Officer

GUYANA

LOAN #: GY –L1059

ENHANCING THE NATIONAL QUALITY INFRASTRUCTURE FOR ECONOMIC DIVERSIFICATION AND TRADE PROMOTION

TERMS OF REFERENCE

Financial Management Officer

  1. BACKGROUND
  • The Government of Guyana, supported by the Inter-American Development Bank (IDB), is implementing a program for improving the National Quality Infrastructure in Guyana (NQI), Enhancing the National Quality Infrastructure for Economic Diversification and Trade Promotion.

The program’s main objective is to support economic diversification and exports through the enhancement of the NQI and through a National Export and Investment Promotion Strategy. Specific objectives are: (i) to enhance the capacity of the NQI; (ii) to improve facilities for the NQI; and (iii) to enhance the capability of export and investment promotion.

In order to strengthen the institutional framework to facilitate quality improvements[1], activities will be conducted in two fronts (supply and demand related): through the enhancement of the National Quality Infrastructure (NQI) and through a National Export and Investment Promotion Strategy. The program will be implemented in three sub components. In particular, the specific components of the intervention are:

Component I. Modernization of the Institutional Framework for the NQI (US$615,000). The component will support the capacity building of the stakeholders of the NQI, in particular the GNBS, by strengthening the areas of technical regulations, compliance, conformity, accreditation and training, and capacity building of public and private stakeholders. The governance structure of the NQI will be streamlined to include the needs of private sector with priority given to non-traditional exporters and a network of laboratories will be created in order to promote the most efficient use of the current facilities. In addition, the network of laboratories under the GNBS will create a monitoring and evaluation system, in which data of the users of the NQI will be collected. This component will finance: (i) activities to support the accreditation process of existing laboratories; (ii) training and capacity building for laboratories in the network and for the GNBS; (iii) creation and operation of a network of laboratories; (iv) capacity building activities on SMEs and standards (v) the development of a strategic plan for the GNBS that aligns with both the regional and national policy framework; and (v) awareness campaigns on the use of standards and quality.

Component II: Improving Laboratory Facilities and Equipment (US$5,794,500). The objective of this component is to improve facilities for the NQI.  This component will finance specifically: (i) architecture and engineering designs of the new laboratory facility for the GNBS, including “green building” provisions; (ii) building of the new facility (the facility will house metrology, testing, chemistry and microbiology, and legal metrology); (iii) required equipment for the adequate functioning of the GNBS; (iv) maintenance contracts; (v) specific support to the main laboratories related to the export/import processes under the MoH and MoB filling specific gaps in those laboratories; and (vi) a sustainability plan (to guarantee the sustainability of the investment, the development of the facilities will be concentrated in the core functions of the GNBS – metrology, calibration and testing – and will provide specific support to the Food and Drug and Agriculture facilities related to export promotion). Additional requirements, derived from quality value chain analysis that will be conducted on selected sectors and the quality bottlenecks, as part of the activities of Component III will be addressed by this component as well.

Component III: Implementing the National Export and Investment Strategy (US$1,160,000). In order to enhance the capability of export and investment promotion, this component will support: (i) technical assistance to design and implement a trade and investment promotion strategy, including mapping major value chains; and (ii) technical assistance for the strengthening of Go Invest and its ability to promote exports and attract foreign direct investment, especially in the sectors that will need the operation of modern certified lab facilities that are required for accessing international markets.

Program implementation will be the responsibility of The Ministry of Business; it will be managed by a program executing unit.

This consultancy is expected to establish and maintain an accounting and internal control system in keeping with that which was approved by the MOF and the Bank and which was one of the conditions prior to first disbursement of this operation as well as to discharge the financial administration responsibilities of the PIU in accordance with generally accepted accounting principles, government accounting rules and regulations and IDB policies and procedures (as applicable).

  1. II. CONSULTANCY OBJECTIVES

The objectives of this consultancy are:

  • To contribute to the successful achievement of the development objective of this project

by maintaining the financial management framework which would ensure the optimum

allocation and utilization of the project’s resources.

  • To provide the basis for effective decision-making by policy makers through the

maintenance of accurate financial records and the provision of timely and relevant

information to decision makers.

III.       CHARACTERISTICS OF THE CONSULTANCY

3.1. Type of consultancy: Individual
3.2. Procurement Method: QCNI
3.3. Duration: 12 months renewable every year based on performance.
3.4. Place of work: Georgetown, Guyana
3.5. Qualifications: The Consultant must possess at least

(i)                 a BSc. in Financial Management /Accounting;

(ii)              CAT Qualification  OR

(iii)             Recognized Professional Accounting designation (ACCA, ICMA)

Specialized Training:

(a) Project Accounting

(b) Accounting methods and procedures; laws, rules and regulations governing GOG’s financial management and accounting system FMAA (2003); related Financial Regulations, Audit Act, etc.).

General Work Experience

(a)   Eight years’ experience in the public sector, as a project accountant or financial manager.

(b)   Minimum of 3 years working experience as a Finance Manager /Finance Officer in International Financial Institution (IFI)I funded projects.

Software: Demonstrable proficiency with a recognized Accounting  Software                                                                        

Competence in oral and written English 

  1. SCOPE OF SERVICES

To achieve the objectives of this consultancy, the scope of responsibilities will include:

  1. The maintenance of an accounting and internal control system for the effective financial administration of the project.
  2. In collaboration with the Project Manager of the PIU, execute the lead role in the financial administration of the project.
  3. Responsibility for reporting on and reconciling of Government and IDB funds managed by the PIU.
  4. The creation and maintenance of adequate files and records for the financial administration of the resources of the project.

Specific Activities include:

  • Ensure that the Project’s accounting system is up to date and in compliance with the reporting requirements of the GOG and the IDB.
  • Execute payments under the project, including payroll and payments to providers of goods and services are in compliance with IDB and GOG administrative and financial regulations and procedures.
  • In collaboration with Project Manager of the PIU, and the Procurement Specialist, prepare, monitor and maintain the relevancy of Project budgets, updating as is required. Ensure timely financial planning and budgeting of project resources, including, monthly ‘Project Use of Funds Financial Statement’; and monthly ‘Statement of Monetary Requirements’. Prepare financial tables to support annual plans in the AOPs.
  • Prepare the Annual Financial Statements for the project.
  • Prepare internal and external financial reports, including disbursement projections, on a monthly, quarterly, semi-annually and annual basis.
  • Reconcile accounts monthly.
  • Provide assistance and advice with regard to financial aspects related to procurement activities that are handled by the PIU.
  • Prepare requests for releases to the Ministry of Finance and withdrawal applications internally at the Ministry of Business for the IDB or other funding agency.
  • Organize and maintain accurate, up-to-date accounting records.
  • Prepare end-of-year financial reports and statements to be reviewed by the External Auditors and the IDB. This will include cash flow statements, Statement of Expenditure and Special Account Reconciliations and Reports. Liaise with the external Auditors of the Programme to ensure remedial action is taken for any identified audit deficiency.
  • Prepare special financial reports for the Project, as requested by the Ministry of Finance, Ministry of Business, the IDB and other bodies / agencies, as directed by the Program Manager and / or the Minister/ Attorney General.
  • Execute other tasks of a financial/administrative related nature as may be required to ensure the efficient and timely execution of the activities of the PIU.

1V.       REPORTING & PERFORMANCE REQUIREMENTS

  • The consultant will prepare mandatory financial statements as required by the MOF and

the Inter-American Development Bank.

5.2.      Key Deliverables are:

  1. Annual Statements of Sources and Use of Funds.
  2. Monthly Financial Statements in the prescribed format for the MOF.
  • Disbursement Projection Statements – annually, quarterly, monthly and as may be requested by the MOF.
  1. Reconciliation Statements of both Foreign and Local Bank Accounts for the Project.
  2. Semi-annual financial reports for the IDB and the MOF.
  3. Payroll and other payments for PIU staff.
  • Prompt Payments to Consultants, suppliers, etc.
  • Organized, up-to-date and accurate financial records of all transactions flowing from the project’s execution.
  1. PAYMENT
    • 1. The consultant will be paid a monthly agreed sum that is within a remuneration range
    • specified in relevant policies approved by the MOF for project staff.
  • SUPERVISION & REPORTING

7.1.      The consultant will report directly to the Project Manager of the “Enhancing the National Quality Infrastructure for Economic Diversification and Trade Promotion” project.

[1] The scale of the Project allows financing activities and outputs oriented to enable the improvements of quality but it does not finance the quality enhancements themselves.